POSITION SUMMARY:

The Administrative Assistant will perform administrative and office support activities for multiple departments within a 20-person biotech firm.        

The position requires superior attention to detail, a commitment to accuracy, and excellent organizational skills. The candidate must have demonstrated proficiency in MS Office programs, including Word, Excel, PowerPoint and Outlook

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provide exceptional administrative support by managing the schedule/calendar, making travel arrangements, preparing expense reports, directing calls as required, greeting and directing visitors, maintaining company files, printing materials as needed.
  • Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
  • Plan meetings and coordinate travel arrangements including air, hotel, and car service for employees and Board of Directors
  • Attend staff meetings and record minutes
  • Maintain Company files as well as Company calendar
  • Receive courier and other deliveries, sort and distribute mail; ship FedEx, U.S. Postal Service and other packages
  • Monitor Company social media accounts, research and post articles and company announcements, update company contacts, participate in Investor Relations mailings
  • Perform offsite errands (as needed)
  • Corporate credit card reconciliation
  • Evaluate vendors for cost-savings opportunities
  • Assisting with special projects as needed

ADDITIONAL DUTIES/QUALIFICATIONS:

  • Strong initiative and ability to work effectively with minimal supervision
  • Ability to juggle multiple projects and handle challenges of working for a small company
  • Team player, efficient and able to problem solve
  • Trustworthy, able to handle confidential data
  • Good judgment, flexibility, self-confidence, maturity, refinement and high energy.
  • Good verbal and written communications skills.
  • Excellent interpersonal skills with the ability to effectively interact with people of all skill levels and diverse backgrounds.

EDUCATIONAL REQUIREMENTS (degree, license, certification):

  • Associates or Bachelors Degree
  • Valid driver’s license

YEARS OF EXPERIENCE:

  • Minimum 1 year of related experience preferred

How to Apply

Please provide resume, references, and current location via e-mail to hr@nullsoligenix.com. Compensation will be commensurate with experience. No phone calls, please.

Administrative Assistant
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